Integrated Development programme through Empowerment and Action

Strategy for the Goal: To build up the capacity of the DSSS to take up this ROLE of bringing about Integration at the Diocesan Level.

Objectives of IDEA:
1 Arrive at an accepted Diocesan Development Perspective.
2 Have an Organisation (DSSS) that supports this perspective and assists in realizing the Objectives related to this Perspective.
3 Organisation that is facilitating (DSSS).
4 And a Structure that Plans, Monitors and Directs the achievement of the goals (CDC).

Strategies for the Objectives
1 Bringing together DSS/Congregations/and like-minded organizations on a common platform.
2 Integrated Approach to Development instead of piecemeal Approach – Perspective, Programme, Achievements.
3 Integrate the identified Thrust Areas into the Programme.
4 Integrating all the ongoing Programmes – funded by CARITAS in the area as well as all programmes implemented by DSSS.
5 Organisation Development of DSSS for the Integrated Approach.
6 Facilitating the formation and functioning of Core Development Cell for Planning, Monitoring and Evaluation of Programme.

Thrust Areas identified for IDEA
1 Education
2 Health
3 Gender
4 Natural Resource Management
5 Peace and Conflict Resolution

Process Completed
1 Concept Developed over the last three years.
2 Organizational Development Review Process.
3 Identification of Issues and Gaps – Data Collection and Process Analysis
4 Regional Perspective Plans were revisited.
5 Diocesan Perspective Plans were revisited which is the base for IDEA.
6 Orientation for DSSS, Bishops and Staff.
7 Framework for Idea Programme Developed.
8 Separate Department set up at HO for IDEA.
9 Consultants Identified.
10 The Co-ordinators of IDEA Programme trained on LFA.
11 Review meeting conducted for the IDEA Director of AP, Orissa & Bihar.

Process to be completed
Developing Structures and Systems at the Diocese for the following
Rights Based Approach
Networking and Advocacy
Bringing together DSSS/Congregations/and like minded organizations on a common platform
Integrating the identified Thrust Areas into the Programme
Facilitating the formation and functioning of Core Development Cell for Planning, Monitoring and Evaluation of Programmes

At DSSS level Develop systems and structures for
Documentation – Data Collection, Case studies, Audio Visual documentation, Best practices.
To build up the capacity of the DSSS to take up this Role of bringing about Integration at the Diocesan Level
Integrated Approach to Development instead of piecemeal Approach
Integrating all the ongoing Programmes – funded by CARITAS in the area
Reporting
Management Information System
Financial Management
Monitoring
Human Resource Management

Ensure Sustainability by
Formation of Thrust Area Committees.
Formation of Thrust Area Committees.
Establish linkages with PRI for Government Schemes.
Placing trained leaders in PRI.
Setting up local organizations to create and manage local revolving funds.
Establishing second and third level leadership
Regular capacity building.

Structures
Structures supporting the IDEA Programme
1 Diocesan Social Service Society 2 Core Development Cell
3 Development Consultant
4 Regional Forum
5 Core Committee for Networking
6 Thrust area Committees

1 Role of diocesan directors on IDEA projects
Over all in charge of the programme
Good facilitator
Convener of the CDC
Monitors the progress and ensures the success of the programme
Mediator between Bishop and the CDC
Coordinator for the different partners
Responsible for legal compliance of the programme
Collects reports from coordinators and sends to Caritas India head office
Identifying training needs of staff and communicates to Caritas India

2 Role of CDC
Accompany the process
Orientation for the members
Dissemination of Information
Dialogue with Key Stakeholders
Arrive at Common Consensus
Monitoring and Evaluation
Steering of the Process

3 Role of Development Consultants
Focus on the Organisational Structures and Systems
He/she will identify the capacity building requirements and provide specific training and coaching on the job
Help in Situation Analysis
Help formulate the Strategic Plan
Help in formulate the IDEA Programme
Any other areas identified during the consultancy.

4 Role of Review meetings of the DDSWs of the IDEA Units
Review
Plan
Identify Capacity Building Needs
Plan and Implement the Capacity Building Programmes with Regional Forum and Consultant
Other roles to be evolved

5 Role of Diocesan IDEA Programme Co-ordinator
Overall in-charge of the co-ordination of the project under the guidance of DDSW
He/She will also be responsible to DDSW and Caritas India for the regular reporting and accounting
Prepare the monthly action plan
Supervision and monitoring of the IDEA project implementation as per the LFA
Organise Capacity Building programme for the members, leaders and staff.
Documentation of the Process
Dissemination of information
Presentation of the report to the DDSW and CDC meetings.
Implement the suggestion given by CDC in consultation with DDSW.
Liaison with Govt. Dept. specially PRI and other NGOs.
Promote networking and advocacy.
Mainstream Gender
Ensure the structures and systems for the sustainability of the programme.
Prepare case studies
Accompany the process

6 Role of Forum for IDEA
Facilitate to ensure the following:
DSSS and its Partners are connected.
Ongoing programmes are consolidated
Interconnectivity established among different Actors
Programmatic approach promoted against piece meal project approach
Strategic plan developed based on long term perspective
Conducive Systems /Structures created
Enhanced capacity for Lobbying & advocacy
Enhanced Good will for organization
Enhanced Capacity to mobilize resources.
Better documentation system developed for reflections & reporting.

7 Role of Regional Manager/Officer
Enable the Development Consultant to focus on the Organisational Structures and Systems in the diocese
Identify the capacity building requirements and facilitate the DC and Regional Forum to provide specific training.
Help in Situation Analysis
Help formulate the Strategic Plan
Enable the DSSS and its Partners to get connected.
Enable the DSS to consolidate the ongoing programmes.
Promote inter-connectivity among different actors in a diocese and in the region
Enable the DSSS to develop better documentation and reporting system
Accompany the three monthly CDC Meetings in every diocese.
Planning, Monitoring and Evaluation of the IDEA Programme
Region-wise consolidation of reports of the IDEA projects and submission to head-office

Management Information System
1 The proposed systems for documentation
Set-up MIS / Documentation systems at Caritas India & DSSS level.
Develop formats for data collection and familiarize them with the grass root partners.
Develop audio- visual documentation from the inception of the project to end
Obtain and incorporate case studies of best practices and recommend it for replication

2 The reporting system – Format/Duration
Develop a progress report /financial report format for reporting
Develop a project manual, which contains formats, procedures, agreements, rules and regulations etc
The duration of the reporting (both for progress and finance) has to be month wise and narrative reports to be on Quarterly basis

Monitoring & Evaluation System for IDEA

Caritas India (HO and RO), DC, RF, DDSW, CDC and the Co-ordinator of IDEA programme in the diocese are responsible for the monitoring of the progress of IDEA
It should be done on day to day basis by the co-ordinator
Weekly basis by the DDSW and
Quarterly by the others (Caritas India (HO and RO), DC, RF and CDC)

Proposed process for monitoring
RPT (Review, Planning and Training) as suggested and planned by the DDSW, RF, DC and CRO.
Field visits
Coordinators meeting in every 3 months with Caritas India personnel
Reviews meeting of the Directors of IDEA Programme
Review meeting of the consultants.
External evaluation every year.

Systems to be developed
Develop a format for review meeting of Directors and consultants.
Develop format as per action plan / LFA for the quarterly co-ordinators meeting.
Develop a format for financial expenditure.

LIST OF SELECTED DIOCESES